Registration form and agreement for spontaneous volunteers

This resource provides a registration form and agreement designed to support organisations engaging spontaneous volunteers during emergencies. It outlines the key information organisations need to collect and helps define the relationship between the organisation and the volunteer.

The template supports Volunteering Involving Organisations to establish clear expectations, responsibilities and consent when spontaneous volunteers are engaged, contributing to safer, more accountable emergency volunteering practices.

Benefits for volunteer managers

• supports consistent collection of essential volunteer information.
• helps clarify roles, responsibilities and expectations.
• supports organisational duty of care and accountability.
• provides a clear framework for engaging spontaneous volunteers.

How to apply this resource

This template is most useful when spontaneous volunteers first engage with an organisation, before deployment or participation, to support clear agreements and safe, well managed emergency volunteering.